All players must report to the camp tent, introduce themselves and be checked in by an ASA staff member. This must be done everyday.

● Medical Information: If your child has any medical equipment or medications with them, you must inform the camp staff at check-in. The camp staff will make a note of this on their sheet.

● Daytime Phone Number: At drop off, a daytime number must be listed in case of an emergency.

● Pick-up Information: If someone, not on the family household account, is going to be picking up your child (babysitter, nanny, carpool, friend, etc), you must let the camp staff know so they can make a note of it.

All players must confirm with the designated camp staff member at the check-in/check-out location that their adult has arrived and they are ready to leave. The designated camp staffer will confirm they ready to leave and mark off the child’s name.

● Adults who are listed on the family household account are eligible to pick-up their own child

● Anyone not on the family household account must be approved during drop off or via a phone call prior to pick-up

Alexandria Soccer Camps requests that all medications that can be taken prior to or after the camp day be administered at home.

If medication must be administered during the day please fill out THIS FORM and provide it to the camp director, along with the medication, on the first day of camp. 

When the National Weather Service issues a heat advisory warning it means a heat index of 100º+ is anticipated. Camp staff will take precautions to avoid heat related illnesses or conditions by:

1) Spending a majority of the outside time in shade, adding hydration breaks and modifying activities so they are less strenuous

2) ASA will seek indoor alternatives, which may mean a site change

3) If those alternatives are not available, ASA will cancel the camp for that day. If multiple days are cancelled, a prorated refund will apply

When the National Weather Service issues a code red day (heat index of 100º+ and hazy, hot and humid weather which creates another hazard as ground-level ozone builds up to unhealthy level), the camp will take precautions to avoid heat related illnesses or conditions by:

1) Code Red warnings are usually broadcast a day in advance through radio and television, giving us a chance to prepare.

2) Precautions on these days are the same as Heat Advisory days. Sometimes Code Red conditions will be declared for only part of a day (for example from noon until 8 p.m.). On these days, most outdoor activities will occur earlier in the day and physical activity will be limited during the afternoon.

Camps will NOT be cancelled due to light rain or intermittent rain. As needed, coaches may decide to take breaks under the tents throughout the day.

In case of thunderstorms, ASA may decide to cancel a day of camp if deemed risky by the forecast. If a storm pops up unexpectedly campers will take cover at the YMCA, Common Wealth Academy or St. Stephens & St. Agnes School (depending on the location of camp). If this happens, ASA office staff will be in touch with an amended pickup location as needed and an update on safety measures being taken.

Participants will receive an email each evening of camp with information about the coming day. Camp staff will use a color coded system to communicate weather.

Green | The following day is on as planned and we expect no weather issues
Yellow | The possibility exists for some inclement weather and we will send updates regarding potential alterations in the morning prior to camp (or within two hours of an anticipated storm).
Red | Inclement Weather will impact safety and we will have to cancel the day.